Executive Assistant to the CEO Needed

Executive Assistant to the CEO

B2B Alaba E-commerce Limited

Management & Business Development

LagosFull TimeTechnology

NGN Confidential

Job Summary

We are looking for a new Executive Assistant to support our executive team.

• Minimum Qualification: Degree
• Experience Level: Management level
• Experience Length: 3 years

Job Description

Executive Assistant Responsibilities:

• Preparing financial statements, reports, memos, invoices letters, and other documents.
• Answering phones and routing calls to the correct person or taking messages.
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Helping prepare for meetings.
• Accurately recording minutes from meetings.
• Greeting visitors and deciding if they should be able to meet with executives.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Making travel arrangements for executives.
• Performing office duties that include ordering supplies and managing a records database.
• Experience as a virtual assistant.
• Opening, sorting and distributing incoming faxes, emails, and other correspondence.
• Assisting the director with planning and implementing strategies.
• Monitoring progress towards objectives.
• Assisting the director with projects and initiatives by completing assigned tasks.
• Monitoring activities assigned to other staff members.
• Building and maintaining positive relationships with clients, management, staff, and the community.
• Assisting the director to establish and enforce budgets, timelines, and metrics.
• Organizing and filing documents, taking notes, and delivering messages to the director.
• Presenting department information to clients, leadership, and shareholders.
• Scheduling, organizing, and participating in company and community events.
• Recruiting, training, and retraining employees.

Executive Assistant Requirements:

• A Bachelor's degree in Business Administration or related field.
• 3 years' Proven experience as an executive assistant or other relevant administrative support experience.
• A good working knowledge of business regulations, standards, and procedures.
• Good leadership, communication, and interpersonal skills.
• Computer literacy.
• Good organizational and management skills.
• In-depth understanding of entire MS Office suite.
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.

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